Accounts Payable Operations Analyst

At 8x8 Inc. [Nasdaq:EGHT] we put communications at the heart of our business and build technology that allows people to connect anytime, anywhere they are in the world, and on any device.

XCaaS


- the 8x8 Experience Communications Platform - brings together Employee and Customer Experience, enabling hybrid workforces across the globe to connect, collaborate, and delight customers, while providing businesses with real-time communications analytics, intelligence and unique insights



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The Operations Accounts Payable (AP) Analyst will manage all day to day processing activities relating to the AP function for 8x8. The AP Analyst will be responsible for maintaining strong accounts payable processes that ensure timely receipt and payment of vendor invoices, accurate record keeping, running of control reports, exhibiting leadership along with prior experience to optimize and improve existing processes. This role will be report to the Operations AP Manager and drive day to day operation processes for all 8x8 business entities regarding vendor invoices and payments. The ideal candidate will be familiar with all accounting procedures and can independently manage daily financial transactions end to end



ESSENTIAL FUNCTIONS

• Primary responsibility includes accurate and timely invoice processing, payments, supporting cross-functional business partners and responding to vendor inquiries and escalations


• Validate accuracy of all transactions in ERP and assisting the team with corrections


• Work with Purchasing Team on fixing miscoded PO’s.


• Create and maintain invoice review errors and ensure invoice comments are fully addressed and fixed prior to month end


• Validate Banks direct debits and release payments


• Identify and execute process improvements to simplify and automate invoice processing


• Perform periodic reporting on AP KPIs


• Perform tasks related to Accounts Payable month-end close including journal entries and reconciliations, in accordance with company policy


• Work with internal/external auditors to ensure continual and up to date requirements are met.


• Provide support of SOX compliance audit requests, such as pulling invoices, assisting with access reviews


• Ensure proper procedures are followed for all aspects of Accounts Payable responsibilities


• Identify and present solutions for continuous process improvement


• Ensuring vendor invoices are properly captured in the Company’s ERP system after processing in Coupa


• Ensure cash disbursements for invoices are recorded in the accounting system on a timely basis


• Assist with the implementation of general ledger system upgrades

POSITION QUALIFICATIONS

• Accountability - Ability to complete assigned tasks with little oversight and is willing to accept personal responsibility for work and results.


• Adaptability - Ability to adapt to change in the workplace.


• Integrity - Ability to be truthful and be seen as credible in the workplace.


• Working Under Pressure - Ability to complete assigned tasks under stressful situations.


• Financial Aptitude - Ability to understand and explain economic and accounting information, prepare, and manage budgets, and make sound long-term investment decisions.


• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.


• Communication Skills - Ability to effectively communicate (both verbally and in writing) with others either individually or in a group setting.


• Relationship Building - Ability to effectively build relationships with internal/external customers and co-workers.


• Decision Making - Ability to make critical decisions while following company policies and procedures.


• Detail Oriented - Ability to pay attention to the minute details of a project or task.


• Customer Oriented - Ability to take care of the customers' needs while following company policies and procedures.


• Time Management - Ability to utilize the available time to organize and complete work within given deadlines. Work in a Global team environment.

SKILLS & ABILITIES


Education: Degree in accounting and or relevant work experience



Experience: 5+ years of experience within the accounts payable function is required


Computer Skills: Advanced knowledge of: Google Suite; Accounting ERP systems(Netsuite and Coupa experience a plus); general accounting practices; Accounts Payable functions



Other Requirements: Skill in internal customer service. Ability to: work quickly, efficiently and independently; multi-task; be detail oriented and organized; follow-through; meet deadlines in a pressured situation; communicate effectively with other employees and develop good working relationships; adapt to change; operate a computer, copier, fax machine; problem solve; read and write; perform basic math functions (e.g. addition, subtraction). Ability to run in a Business Process Operations environment being accountable for Global support



For a closer look into what life at 8x8 International and the Cluj office look like check out our

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8x8 believes diversity makes our company stronger which is why we are a proud equal opportunities employer and encourage all of our staff to bring their authentic selves to work. We believe in fairness and we believe in security so reserve the right to undertake background checks on anyone that we extend an employment offer to. For European Job Applicants our Job Applicant Privacy Notice can be found

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